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Date:
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Revision
history: (Reviewed)
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August
10, 2001
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Approved
by Joseph F. Boykin, Jr., Dean of Libraries
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- Acceptance
Gifts of library material are normally accepted by the Assistant
Acquisitions Librarian or the Dean of Libraries on behalf of the
Clemson University Foundation. Gifts are also accepted by the Head
of the Gunnin Architectural Library on behalf of the Clemson Advancement
Foundation for Design + Building. Gifts to Special Collections are
handled by a separate policy.
- Conditions.
Under normal circumstances, the only condition that may be attached
to the acceptance of a gift is the insertion of gift plates in donated
items. Any other condition must be approved by the Dean of Libraries.
Conditions under which gifts are accepted should be clearly understood
by donors. These should be expressed verbally during the transaction,
if possible. Also, a copy of the handout "Donations of Library Materials"
(copy attached) should be enclosed with the acknowledgement to any
new donors or for any sizable or valuable gift. Any special conditions
must be stated in the acknowledgment.
- Acknowledgment.
Gifts to the Clemson University Foundation are acknowledged by
the Head of the Acquisitions Unit on Foundation stationery. Gifts
to the Clemson Advancement Foundation for Design + Building are
acknowledged by the Head of the Gunnin Architectural Library on
Architectural Foundation stationery.
If only one item is donated, the acknowledgment will describe the
donation by title. In the case of multiple items, the acknowledgment
will enumerate the material by type, such as books or journals.
- Retention of Material for the Collections.
The Assistant Acquisitions Librarian, Head of Special Collections,
and the Head of the Gunnin Architectural Library, with the help
of the liaison librarians when appropriate, determine whether gifts
should be retained in the Libraries.
- Disposition.
Representatives of the Foundation may dispose of the material as
they see fit, and are not obliged to add material to the Libraries'
collection unless deemed useful by them. Material may be added to
the collection, sold, discarded, or donated to another institution
or charity.
- Statements Concerning the Value of Gifts.
The Libraries do not determine the value of donations. This is
in accordance with IRS regulations (IRS publication 1771 (rev. 11-93),
Charitable Contributions - Substantiation and Disclosure Requirements).
Any questions concerning statements of value for tax purposes should
be discussed with the Assistant Acquisitions Librarian.
Library employees may not act as appraisers of gifts to the Libraries,
nor may they suggest as appraisers, names of employees of Clemson
University.
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