Before any records are destroyed you should be sure to follow the records retention guidelines as outlined in the Clemson University Fiscal Policies and Procedures Manual, Section XIV. For us to maintain proper documentation of destroyed records please follow the guidelines below.
Records old enough for destruction do not have to be in the specified storage boxes. Instead, you may use copier paper boxes, etc., but they should have lids, and be small enough for one person to pick up.
Prepare and fax to us a Records Transfer Sheet so we'll know what you're requesting to be destroyed. Be sure to download the newest revision of the Transfer Sheet (linked on the Records Management homepage).
Put in the "notes" section that you are requesting approval to destroy the listed records.
Upon receipt and review of your fax, a disposition form will be prepared by someone in our office. You will be emailed a copy of the form with instructions to sign it and return it via fax. At that time you may destroy your records. We encourage you to use the recycling bins as much as possible for records that have no confidential information. If your records require shredding, you may contact Clemson Recycling Services to pick them up.
