From the President

January 14, 2009

Please be reminded that the South Carolina Public Records Act of 1973 requires that all public institutions comply with records retention schedules approved by the South Carolina State Budget and Control Board. All records (regardless of media or characteristics) created, received or maintained by departments in the course of their operations are the property of Clemson University and must be retained and disposed of in accordance with approved records retention guidelines. No records may be destroyed or discarded without the approval of the Records Management Office. (See also http://www.clemson.edu/cfo/businessmanual/as41pol.html

All Colleges and Administrative Units are required to adhere to records retention guidelines set by the University's Records Management Office. Periodic audits of compliance will be made by the Internal Auditing Division.

If your office would like to learn more about Records Management at Clemson University, please visit their website at: http://www.lib.clemson.edu/recmgmt/index.php or contact a member of the Records Management staff at 656-4415 or 656-4336.

As required by SC State Code Section 60-2-30, University offices that generate printed publications, (ex. University catalogs and bulletins, annual reports, alumni publications, research reports, county extension reports and bulletins, etc.) are reminded to mail fifteen (15) printed copies to:

South Carolina State Library
P. O. Box 11469
Columbia, SC 29211

Publications generated electronically should be emailed to: documents@statelibrary.sc.gov

Questions should be directed to Isaac Wallace, CU Records Manager, 656-4336.

James F. Barker, FAIA
President